We are living in an era whereby has become a part of our everyday lives. If you find it necessary to create a church directory you could be wondering whether is there software that can help you to make this process easier. Having a church directory is one of the best ways that church members can communicate with ease even when it is not during church hours. At times most people are finding it easy to attend online church services instead of physically attending the church. It is much easier to have an online directory because this makes communication easier for members who are in church and also those that attend the church remotely.
Some of the questions that you need answers to are whether you will need and things like an updated website, or you will need a church directory application, or what you should be looking for because the answers will give you clear guidelines to this crucial process. The following are crucial guidelines that can help you with this crucial process.
Collect enough information and data. Get as much information as you need from the members of your church. Get the contacts of your church members including phone numbers and emails. Take this as an example, you may be planning to have a church event for the sixth and the eighth-graders, when you have the parent information you can easily get in touch with the members that have children in the same age group through the emails, this is if the parents have children in this age category, therefore, you must get all the information. Also find out the kind of volunteer service that your congregants may be interested in so that in any case that you have an upcoming project that may need their expertise then you can always get in touch with them. Ask about their birthdays so that when the right time comes the group leaders can get in touch with the members and also their families during these special occasions.
Always maintain privacy.
We have various software that includes a special lock-down feature that allows specific information to only be seen to certain members, or those that are in the same group. Some churches opt to have two directories, one for the church members and the other one for separate members. In addition to asking members to login to log in to access information, you can also ask the church members to sign a commitment form, agreeing that they will not share any other members’ personal information with any other person.
Save your directory information on a hard drive and also use cloud services to keep your information safe.
Getting in touch with your church members and also collecting all the crucial information from them is not an easy task, it also takes time.
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